Company Name: Aqua Tech Recruitment
Location: Edinburgh, City of Edinburgh, UK
Job Type: Permanent (Part-time, 4 or 5 days, 30–37.5 hours per week)
Salary Range: £25k – £28k yearly (plus benefits)
Industry: Engineering / Recruitment / Finance
Job Overview
Aqua Tech Recruitment, a specialist in Engineering recruitment, is seeking a highly organised and proactive Finance/Administrative Assistant to join our team in Edinburgh. This permanent, part-time role offers a flexible working pattern of 4 or 5 days, providing a vital opportunity to support our core finance and administrative functions.
As a Finance/Administrative Assistant, you will be instrumental in managing a wide range of financial tasks, from processing invoices in Xero to managing timesheets and credit control. You will leverage your strong organisational skills and experience in a finance or administrative role to ensure all records are accurate and up to date. If you are a proactive team player with a strong work ethic and are eager to contribute to a dynamic and growing business, we invite you to apply.
Duties and Responsibilities
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Process sales and purchase invoices in Xero, ensuring all financial data is accurate and up to date.
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Conduct supplier statement reconciliations to resolve any discrepancies.
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Set up new suppliers and customers in Xero, maintaining meticulous records.
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Manage and coordinate timesheet management, ensuring timely submission and processing.
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Request and input invoices from umbrella companies.
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Raise purchase orders and track them from initiation to completion.
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Chase and input contractor invoices, ensuring all records are accurate.
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Oversee credit control and payment tracking, ensuring timely payments are made and received.
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Support weekly and monthly payroll processing, assisting with new start forms, holiday, and absence tracking.
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Provide general administrative support to the team as needed.
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Provide holiday cover for other team members as required.
Qualifications
Experience Level: This is an ideal role for a professional with a proven background in a finance, accounts, or administrative position.
Education Requirement: A high school diploma or equivalent is required, with additional qualifications in finance or administration being a distinct advantage.
Required Skills:
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Strong MS Office skills
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Xero experience is essential; QuickBooks experience is a bonus
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Previous experience in a finance/accounts/admin role
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Excellent organisation and communication skills
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A proactive team player who can also work independently
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Ability to manage time and workload effectively
Salary and Benefits
This permanent, part-time role offers a competitive annual salary ranging from £25k – £28k, which is negotiable based on your experience. As an employee, you will receive a comprehensive benefits package, including a pension scheme and a generous holiday allowance, all designed to support your long-term career growth.
Working Conditions
This is a permanent, part-time position based on-site in Edinburgh. The role offers a flexible working pattern of 4 or 5 days, with 30–37.5 hours per week. You will work in a fast-paced office environment, managing administrative tasks and coordinating with various teams. The role requires you to be highly organized and proactive in your approach, with a strong focus on accuracy and attention to detail.
Why Work with Us
Aqua Tech Recruitment is a trusted name in recruitment, and we’re proud to be a growing engineering business. This is a chance to work with a reputable company, gain valuable experience, and contribute to a team dedicated to excellence. If you’re a proactive administrative professional with a finance background ready for a new challenge, we offer an unparalleled opportunity to grow your career.
