Construction Department Assistant (Construction Delivery Department Assistant)

Company Name: Brooksource
Location: Houston, TX, United States (Onsite, 77027 Zip Code)
Job Type: Full-time, Contract to Hire
Salary Range: From $19.00 hourly
Industry: Admin-Clerical / Construction

Job Overview

Brooksource is a leading IT services and consulting firm dedicated to connecting top talent with impactful projects for premier organizations. We are seeking a highly organized and detail-oriented Construction Department Assistant (Construction Delivery Department Assistant) to join our team, supporting a key client within the Construction industry in Houston, TX. This Entry-Level contract-to-hire role offers a unique opportunity to provide essential administrative and operational support to a dynamic construction department.

As a Construction Department Assistant, you will be instrumental in ensuring the smooth daily operations of the department, from managing information and coordinating meetings to assisting with critical reporting and analysis. You will leverage your strong organizational skills and proficiency in Microsoft Office Suite to facilitate effective communication and support project deadlines. If you are a proactive problem-solver with excellent communication skills, eager to learn and grow in a fast-paced construction environment, Brooksource invites you to apply.

Duties and Responsibilities

• Apply advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint to create, maintain, and manage various documents, spreadsheets, databases, and presentations.
• Demonstrate the ability to work independently, showcasing accuracy, reliability, and strong problem-solving skills in daily tasks.
• Exhibit excellent organizational skills, attention to detail, verbal and written communication skills, and the ability to handle multiple tasks concurrently.
• Demonstrate the ability to communicate professionally and effectively with all levels within and outside the organization, including clients, vendors, business partners, and community leaders.
• Facilitate efficient information dissemination within the department and to external stakeholders.
• Conduct research and effectively resolve department questions and inquiries.
• Prepare and present comprehensive meeting notes, presentations, and tables for various departmental needs.
• Assist in the developing procedures to streamline administrative and operational processes.
• Monitor critical department deadlines and benchmarks, ensuring timely completion of tasks.
• Support the presentation of monthly progress reports, meticulously tracking action items and providing updates.
• Take charge of planning, coordinating, and facilitating on-site and off-site meetings.
• Coordinate various training programs and maintain accurate records of participation.
• Assist in assembling and analyzing information for business plans and financial reports.
• Monitor, review, and approve standard department expenditures in accordance with company policies.
• Prepare various professional communications, including emails, agendas, and minutes.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Coordinate department-related issues and complaints, ensuring timely resolution.
• Assist in the implementation of new business line initiatives and projects.
• Provide support in developing reports and presentations summarizing analysis results.
• Assist with organizing data into report format and compiling graphic illustrations for enhanced clarity.
• Provide support in tracking key business trends and providing updates to departmental leadership.

Qualifications

• Experience Level: Entry-Level (Applicable office/clerical experience preferred).
• Education Requirement: High School Diploma/GED Required.
• Required Skills:
  • Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint.
  • Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
  • Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
  • Demonstrated ability to communicate professionally and effectively with all levels within and outside the organization (clients, vendors, business partners, community leaders).
  • Skilled in facilitating information dissemination.
  • Proven ability in researching and resolving department questions.
  • Experience preparing and presenting meeting notes, presentations, and tables.
  • Capability in developing procedures.
  • Proficient in monitoring department deadlines and benchmarks.
  • Experience supporting presentation of monthly progress reports (tracking action items, updates).
  • Ability to plan, coordinate, and facilitate on-site and off-site meetings.
  • Skilled in coordinating training programs and records.
  • Experience assembling and analyzing information for business plans and financial reports.
  • Proficient in monitoring, reviewing, and approving standard expenditures.
  • Ability to prepare various communications (emails, agendas, minutes).
  • Capable of handling sensitive and confidential information.
  • Experience coordinating department-related issues and complaints.
  • Ability to assist in implementation of business line initiatives.
  • Experience assisting with developing reports and presentations summarizing analysis results.
  • Skilled in assisting with organizing data into report format and compiling graphic illustrations.
  • Experience assisting with tracking key business trends and providing updates.

Salary and Benefits

This Full-time, Contract to Hire Construction Department Assistant position offers a competitive hourly salary From $19.00 hourly. Brooksource is dedicated to supporting our consultants, providing comprehensive benefits during the contract phase and a clear path to potential full-time employment with our client. Benefits typically include health, dental, and vision insurance options, opportunities for professional development, and a supportive team environment focused on your success in this critical administrative role.

Working Conditions

This is an On-site, Full-time, Contract to Hire position located in Houston, TX, specifically within the 77027 Zip Code. You will work within a professional office environment, directly supporting the construction department. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic setting. You will regularly interact with various levels of personnel both inside and outside the organization. Standard business hours are generally observed, though occasional flexibility may be required to accommodate meeting schedules or project deadlines typical of the construction industry.

Why Work with Us

At Brooksource, we believe in connecting top talent with impactful projects that truly make a difference. For this Construction Department Assistant role, you’ll join a team contributing to a key client within the Construction industry, playing a direct role in supporting the efficient operation of their projects. This contract-to-hire opportunity provides stability and allows you to immerse yourself in the fast-paced world of construction delivery.

You’ll gain invaluable administrative and operational experience, enhance your organizational and communication skills, and directly contribute to the success of significant construction initiatives. We offer a supportive environment where your attention to detail and ability to work independently are highly valued, and where you can grow professionally within a vital industry. If you are a driven and detail-oriented individual seeking a challenging role where your contributions make a tangible impact, Brooksource offers a clear path for your career in Admin-Clerical and Construction.